From ssseager at gmail.com  Mon Feb 14 20:16:26 2011
From: ssseager at gmail.com (Shay Seager)
Date: Mon, 14 Feb 2011 12:16:26 -0800
Subject: [Comswg] Document Storage Compare and Contrast
Message-ID: <763E399B-9F44-44AF-8876-23C1F32079F0@gmail.com>

Hello Communication Working Group,

Here is a compilation of secure online document storage services.  Services are compared and contrasted based on price and information available on the website/phone sales reps.  I am hoping that we can review this on the call this wednesday.  If you know of any other companies that offer document storage services or if you have any comments/questions let me know before wednesday's call and I will edit the document and send it out before our telecon.

Please note our 2 main goals:
-Secure document storage for board documents including but not limited to board meeting notes.
-Secure, user viewing and editing trackable document storage for working and shared documents amongst working group members.

Thanks!
Shay
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- - - 
Shay Seager
Open SFS Secretary 
www.opensfs.org
(925) 290-7641
shay at opensfs.org






From ryan at ddn.com  Mon Feb 14 20:24:34 2011
From: ryan at ddn.com (Ryan Weiss)
Date: Mon, 14 Feb 2011 12:24:34 -0800
Subject: [Comswg] Document Storage Compare and Contrast
In-Reply-To: <763E399B-9F44-44AF-8876-23C1F32079F0@gmail.com>
References: <763E399B-9F44-44AF-8876-23C1F32079F0@gmail.com>
Message-ID: <4D598F82.8070803@ddn.com>

Another one I would look at:
http://zoho.com

They support wiki, collaborative editing, document storage, Discussions, chat, etc.  They 
have admin/edit/view rights/accounts, etc.
http://www.zoho.com/wiki/
http://docs.zoho.com/

Sincerely,
Ryan

On 02/14/2011 12:16 PM, Shay Seager wrote:
> Hello Communication Working Group,
>
> Here is a compilation of secure online document storage services.  Services are compared and contrasted based on price and information available on the website/phone sales reps.  I am hoping that we can review this on the call this wednesday.  If you know of any other companies that offer document storage services or if you have any comments/questions let me know before wednesday's call and I will edit the document and send it out before our telecon.
>
> Please note our 2 main goals:
> -Secure document storage for board documents including but not limited to board meeting notes.
> -Secure, user viewing and editing trackable document storage for working and shared documents amongst working group members.
>
> Thanks!
> Shay

-- 
Ryan Weiss  <ryan at ddn.com>  925-369-2589
DataDirect Networks  http://ddn.com/

From ssseager at gmail.com  Mon Feb 14 20:46:08 2011
From: ssseager at gmail.com (Shay Seager)
Date: Mon, 14 Feb 2011 12:46:08 -0800
Subject: [Comswg] Document Storage Compare and Contrast
In-Reply-To: <4D598F82.8070803@ddn.com>
References: <763E399B-9F44-44AF-8876-23C1F32079F0@gmail.com>
	<4D598F82.8070803@ddn.com>
Message-ID: <775B0F6C-A149-4D88-BFAE-4B76ED38700F@gmail.com>

Thanks Ryan for reviewing the document and the feedback - I did some online research of Zoho and added it to the document.  Let me know if it looks like I am leaving anything critical out.
Thanks!
Shay
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On Feb 14, 2011, at 12:24 PM, Ryan Weiss wrote:

> Another one I would look at:
> http://zoho.com
> 
> They support wiki, collaborative editing, document storage, Discussions, chat, etc.  They have admin/edit/view rights/accounts, etc.
> http://www.zoho.com/wiki/
> http://docs.zoho.com/
> 
> Sincerely,
> Ryan
> 
> On 02/14/2011 12:16 PM, Shay Seager wrote:
>> Hello Communication Working Group,
>> 
>> Here is a compilation of secure online document storage services.  Services are compared and contrasted based on price and information available on the website/phone sales reps.  I am hoping that we can review this on the call this wednesday.  If you know of any other companies that offer document storage services or if you have any comments/questions let me know before wednesday's call and I will edit the document and send it out before our telecon.
>> 
>> Please note our 2 main goals:
>> -Secure document storage for board documents including but not limited to board meeting notes.
>> -Secure, user viewing and editing trackable document storage for working and shared documents amongst working group members.
>> 
>> Thanks!
>> Shay
> 
> -- 
> Ryan Weiss  <ryan at ddn.com>  925-369-2589
> DataDirect Networks  http://ddn.com/


From ssseager at gmail.com  Wed Feb 16 17:41:45 2011
From: ssseager at gmail.com (Shay Seager)
Date: Wed, 16 Feb 2011 09:41:45 -0800
Subject: [Comswg] Document Repository  - Please Review
Message-ID: <7DEB0CB1-C5E0-4E1B-A806-89DCD01E14E1@gmail.com>

Hello OpenSFS Members,

The Communication working group reviewed many document storage applications over the past week to decide what was the best venue to securely store and work on internal documents.  After comparing many choices we think that Google Docs will be our best option.  We reviewed the concerned voiced in the past about using Google docs and I have our responses listed:
1-You need a google account.  With any repository application you will need an account to access the files.  With Google docs individuals were afraid that if they didn't have a google email address they would not be able to access the documents and internally keeping track of double e-mail addresses for everyone would be a hassle.  However, we found out that you can and will need to create a google account with your corporate e-mail address.  Creating an account with your corporate email will allow us to verify your membership within OpenSFS and the process of creating an account will mirror that of any of the repository options.
2- Security.  We found that Google docs offers the same security options as it's more expensive competitors (ie. Zoho), where documents can be shared by the creator and only seen by the individuals which the creator shared the document with.
3 - Google Docs is not blocked by any members sites as far as we know.
4- Trackable changes.  Google Docs will show you who is viewing a document when you are viewing it and will track changes within a document.
5- Price.  Google Docs was the only free venue that met all of our needs.  Using a free account for document storage allows more of OpenSFS's funds to go back into OpenSFS Lustre Projects.  The price range for other repositories started at $1000/year-$2000/year.

We are looking for member feedback on the decision and storage options.  Please e-mail me with any comments/questions/concerns.  We will implement a document repository system by February 23rd, without feedback we will move ahead with Google Documents.

Warmest Regards,
Shay Seager and the Communication Working Group


- - - 
Shay Seager
Open SFS Secretary 
www.opensfs.org
(925) 290-7641
shay at opensfs.org