[Twg] TWG meeting minutes for 2011-05-05

[John Carrier]

Attached are the meeting minutes from last week's TWG call where we discussed AIs for the release collateral discussion and introduced the instructions for the RFP process.



Please post questions/comments to discuss at lists.opensfs.org<mailto:discuss at lists.opensfs.org>.



Next meeting is this Thursday (5/12) @ 9:30a PDT/12:30p EDT, (715) 726-4994, ID/password 72090.



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OpenSFS Technical Working Group
Meeting minutes : 05/05/2011

Concall: start : 9:30a PT, adjourn :

Next meeting: Thursday, 05/12/2011 @ 9:30a PDT/12:30p EDT
   Dial-in numbers are 715-726-4994 or 866-304-8294.  
   Meeting ID and password are 72090 

Attending

   Name              Organization   email
   ----------------- -------------- -------------------------------
   Diego Moreno      Bull           Diego.Moreno-Lazaro at bull.net
   Cory Spitz        Cray           spitzcor at cray.com
   John Carrier      Cray           carrier at cray.com
   Alex Kulyavtsev   FNAL           aik at fnal.gov
   Steve Simms       IU             ssimms at indiana.edu                            
   Chris Morrone     LLNL           morrone2 at llnl.gov
   Shay Seager       OpenSFS        shay at opensfs.org
   Dave Dillow       ORNL           dillowda at ornl.gov
   Galen Shipman     ORNL           gshipman at ornl.gov
   Andreas Dilger    Whamcloud      adilger at whamcloud.com

Agenda
   release collateral update (JohnC)
   RFP process (Galen)

Discussion
   
   Release Collateral

      There were a couple action items that need to be started
      on the reflector:
         - release check list
         - code inspector sign-up
         - test plan definition

      JohnC has text for the first two and will send to the reflector
      soon.  Andreas has text for the test plan, which he sent during
      the meeting.
      
      The TWG will make use of this material as a requirement in our
      SOWs for development of OpenSFS Lustre features.  We plan to make
      this material available on the OpenSFS website.

   RFP Process

      The following are the proposed instructions for processing
      the RFP responses:

      Overview:
      
       * RFP responses are confidential.

       * Because the information is business sensitive, review of RFP
         responses is only open to OpenSFS participants (ie, those
         organizations that have officially signed up with OpenSFS).

       * Current organizations eligible for the review are (Cray, IU,
         LLNL, ORNL, RAID Inc.).  DDN and the RFP participants will not
         participate in the review.  To participate in the review, HPCFS
         members need to contact Norm Morse to initiate due diligence
         for participation in OpenSFS.

       * Reviewers may not disclose any materials related to the RFP
         outside of the TWG-RFP team.  

       * The review team should be relatively small to complete the
         review expediently.  The target is to present the final review
         to the board within two weeks of starting the process.
       
       * Independent reviews should be collected within one week of the
         start of the review.  There will be a twg-rfp group discussion
         to be held at the end of this week.

       * After the initial independent review, the review team may ask
         questions of clarification from those that have submitted
         proposals.  Replies are expected from vendors promptly.

       * The review team will prepare a final review within one week of
         the independent review or receipt of any requested proposal
         clarifications.  This document will be submitted to the board
         for review.

       * Final reviews will be available to vendors that have submitted
         proposals.  Reviewers are reminded to be critical but fair.

      Schedule
        5/9  - release proposals and evaluation criteria to twg-rfp
        5/10 - twg-rfp meets to start review and get commitment from
               reviewers to participate
        5/16 - initial independent reviews due
        5/17 - twg-rfp meets to discuss reviews and decide if follow-up
               questions are needed.
        5/23 - draft final review (assuming no questions sent to
               vendors)
        5/24 - twg-rfp meets to approve final review before sending
               to board

adjourn 10:01